Contract Administrator

Hot Topic HQ - City of Industry, California - Full-time


We are looking for a Contract Administrator that has an eye for detail and thrives in a collaborative team environment. This position will support all three brands under Hot Topic Inc; Hot Topic, BoxLunch, and Her Universe. You will work with the Legal Department in the management and administration of all company contracts. This position reports to the General Counsel.


  • Coordinate Legal review process for all company agreements.
  • Database Management: contract matter data entry, upload fully executed contracts into Legal tracker database, monitor renewal and termination deadlines.
  • Review all department invoices (including insurance, law firm, TPA, bonds). Obtain approval and submit to AP for payment with follow up as needed. Troubleshoot discrepancies.
  • Coordinate with Vendor Relations regarding vendor, insurance, and Prop 65 issues.
  • Support internal audits.
  • Troubleshoot contract inquiries.
  • Prepare and file applicable state registrations and financial reporting for charity co-ventures.
  • Perform other administrative duties as needed


  • Excellent computer skills (Word, Excel & Outlook).  Experience with Serengeti is a plus.
  • Ability to read, analyze and interpret complex documents.
  • Excellent communication skills including ability to work in a team environment.
  • Meets deadlines, prioritizes appropriately, copes well with change, and maintains composure under pressure.
  • Is accountable for results, approaches obstacles proactively and looks for ways to resolve problems and issues.
  • Notary is a plus but not required.
  • Regularly required to sit, stand, bend and lift/move up to 10 pounds.  May lift/move up to 30 pounds occasionally.
  • Regular travel is not expected though travel for some project rollouts may be needed.