Supervisor, Real Estate Accounts Payable

Hot Topic HQ - City of Industry, California - Full-time


With over 800 locations across the US and Canada, our customers are never too far from a Hot Topic or BoxLunch location. With so many locations adding up to significant real estate, we are in need of a Supervisor, Real Estate AP that will ensure the timely and accurate reporting and payment of leases, account analysis, and reconciliation of vendor statements. The position will lead a small but mighty Real Estate Accounting team and report to the Accounting Manager. 


  • Manage the Accounts Payable – Real Estate function to ensure landlords are paid according to lease agreements.
  • Promptly and accurately pay monthly rent payments and reconcile all lease charges (including CAM, insurance etc.) according to lease agreements.
  • Report landlord-reportable sales to landlords on a monthly and annual basis.
  • Process new and amended lease agreements and test lease agreements according to ASC 842 lease standards.
  • Maintain lease records in Lucernex, our real estate management software.
  • Determine appropriate month-end accruals for percentage and special rent, utilities, and other occupancy expenses.
  • Prepare and review journal entries.
  • Audit year-end CAM (common area maintenance) and real estate tax statements and verify lease compliance. You’ll provide audit information as requested including a contingent liability report.
  • Evaluate and challenge periodic occupancy cost increases as invoiced by landlords (You keep watch like the Nights Watch).
  • Ensure proper controls and procedures are adhered to, and all Sarbanes-Oxley required controls are correctly performed. You’ll also maintain department procedures narrative.
  • Performs variance analysis between actual expenses to forecast/budget and support monthly financial statement balances by resolving outstanding issues.
  • Support our Real Estate, Leasing & Legal team by assisting with special requests from landlords.
  • Performs other job duties as needed.


  • A bachelor degree in accounting or finance with minimum two year prior experience in accounting/financial operation, or combined/comparable experience.
  • 2 years of accounting experience relating to real estate lease agreements, with at least 1 year in a leadership capacity. Retail accounting experience is a plus.
  • Strong math and analytical skills; you have the technical accounting chops needed to crush it in this role.
  • Comprehensive knowledge of real estate concepts and lease terminology; you know real estate like Luke knows the Force.
  • Communication skills; we’re an open workplace that thrives on transparency. You don’t shy away from communicating bottom up and always provide a high level of service to all internal and external customers.
  • Rock steady composure with the ability to lead and thrive under pressure (insert David Bowie reference here).