Sample Coordinator

Hot Topic HQ - City of Industry, California - Full-time


Wizards and Rockstars need apply! We’re looking for an organized and collaborative Sample Coordinator to lead the sample process for our Product Development team. Production takes a village, and you’re known as the one that’s able to keep the Hot Topic, BoxLunch, and Her Universe samples all in line. The result: amazing product that our customers love. 

This role will operate out of of our HQ office in the City of Industry, CA and will require to be on-site 5 days a week.


  • Organize and manage all samples across multiple categories
  • Create and maintain sample tracker
  • Check-in and receive all sample packages from vendors
  • Own sample distribution from vendors to internal partners such as: Buying, Licensing, Tech Design and Photo/Marketing teams
  • Send out communication to the respective teams to notify them when samples have been passed over
  • Coordinates dates to ensure samples are received in a timely manner
  • Communicate with cross-functional teams on status of samples with clear ETAs
  • Help to create and organize style folders as needed


  • At least 1 year of related work experience managing samples
  • Ability to move and maintain sample bins, boxes and racks
  • Exceptional communication and follow-up skills
  • Ability to navigate competing request from different business partners
  • Outstanding analytical and organizational skills with high attention to detail
  • Knowledge of Excel, Word, Microsoft Outlook