Licensing Coordinator

Hot Topic HQ - City of Industry, California - Full-time


Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team here at Hot Topic as a Licensing Coordinator. Our Licensing Coordinators will work alongside our Licensing Specialist and support the Hot Topic Licensing team. This role offers administrative support to the in-house licensing team as well as communicates and follows up with marketing, production, merchants and external licensing partners.


  • Assists in managing licensed product processes
  • Create and follows product submissions to licencors
  • Tracks compliance and adherence to all contractual requirements with Licensing Specialists
  • Communicates royalty and property UDAs with merchant support teams
  • Coordination with internal Product Development team to ensure timely and accurate deliveries
  • Ongoing improvement in data maintenance within the licensing team (DTR, POD, Fan Art)
  • Foster internal and external relationships to optimize business
  • Support licensing team as a contact for all internal teams, including finance, legal (customs authorization), planning (forecasting), all merchants and clerical staff. 
  • Create and follow through on status updates for assign licensing projects
  • Assists in design presentations to internal merchant partners; e.g. Fan Art winners and favorites
  • Performs other duties as assigned 


  • Comprehensive working knowledge of MS Word and Excel. 
  • Must have a high level of attention to detail 
  • Ability to successfully prioritize and complete projects with effective time management skills.
  • Excellent communication skills including ability to work in a team environment, give honest, direct feedback and is a solid verbal and written communicator.
  • Accountability for results, approaches obstacles proactively and looks for ways to resolve problems and issues.
  • Regular travel is not expected though occasional travel may be needed.
  • Regularly required to sit, stand, bend and lift/move up to 10 pounds. May lift/move up to 40 pounds occasionally.