Real Estate Legal Lease Coordinator

Hot Topic HQ - City of Industry, California - Full-time


With over 800 locations across the US and Canada, our customers are never too far from a Hot Topic or BoxLunch location. With so many locations adding up to significant real estate, we are in need of a Real Estate Legal Lease Coordinator who tracks all leasing activity in real estate database. Performs various administrative duties and reviews for Legal Real Estate team.


  • Analyzes and distills critical lease information from lease abstracts and incorporates into real estate database
  • Manages process of lease execution
  • Enters all leasing activity in real estate database.
  • Manages Commencement Date Memo process
  • Prepares Variance Reports
  • Types/Reviews Estoppels and Subordination Non-Disturbance Agreements
  • Prepares cover letters
  • Maintains all real estate legal files including database directories
  • Enters amendment abstracts in real estate database
  • Manages storage agreement negotiations and processes documentation.
  • Manages requests for certificates of insurance.
  • Interprets and transcribes details from leases into Real Estate Legal/Leasing databases
  • Process invoices for all Legal contractors
  • Prepares real estate legal documentation for execution


  • Knowledge of Real Estate terminology
  • Advanced knowledge of Microsoft Suite (Word, Excel, Powerpoint, Outlook, etc.)
  • Previous database experience
  • Notary Public (preferred but not required)
  • Excellent organizational skills
  • Meets critical deadlines, prioritizes accordingly and determines when assistance is required
  • Strong verbal and written communication skills